These privacy notices explain the manner in which Knead to Relax Massage Therapies collects, uses, maintains and discloses information collected from you, a "User".
These privacy notices applies to our web site and all products and services offered by Knead to Relax Massage Therapies.
Personal identification information
We collect personal identification information from Users, by Users filling out a consultation form when attending our clinic and / or receiving treatment from our therapists.
Users will be asked for: name, address, email address, phone number, an emergency name and contact number and relevant medical information.
Users can always refuse to supply personally identification information, except that it may prevent them from receiving treatment.
We also collect information supplied by you when purchasing goods from our web site or booking appointments with us through our online booking system.
How we use and store collected information
The consultation form along with your record of treatment is stored alphabetically by surname in a locked filing cabinet at our premises at Enterprise House, Springkerse, Stirling FK7 7UF.
If you choose to opt in to our mailing list, email addresses are stored using MailChimp for occasional newsletters informing users of business changes, news and special offers. The User may at any time unsubscribe from this. A User may subscribe to this via the website www.kneadtorelax.co.uk at any time.
Email addresses may also be used to respond to Users enquiries, questions, and/or other requests.
An emergency contact is required should the need arise while with Knead to Relax Massage Therapies.
Medical information is collected for our therapists to understand any issues you may be dealing with and to assist them in planning and carrying out your treatment. This information may be passed to a third party, such as ambulance service or other medical professional, in the event of an emergency,
No medical information is passed on to a third party unless with your express written permission.
All therapists, who we nominate to undertake treatments at our premises, will have access to this information for a limited period to ensure health and safety and access to emergency numbers.
At any point you may request to see, rectify or request copies of your information. We are required by our insurance companies to retain copies of your medical information and treatment record for a minimum of 7 years after your last treatment with us. After this time, the records will either be destroyed or kept in a securely locked archive which may only be accessed by the business owner.
Information supplied via our web site via our online shop is retained securely on our hosted servers and will never be shared with third parties.
Information supplied for booking appointments with us is shared with our online booking software supplier Versum. Knead to Relax entrusts Versum with the processing of personal data for the purpose of booking visits for our customers.
Versum will process the following customer data as part of the provision of Services: first name, last name, phone number, email address, information about making a booking for a visit to Knead to Relax, type of visit, visit description, customer description. Versum undertakes to process the entrusted personal data solely for the purpose of providing services to the extent necessary for their implementation. Versum shall keep the record of processing activities referred to in Article 30 sec. 2 of the GDPR. During the performance of Services, Versum uses subcontractors (suppliers of server space, telecommunications companies) which process personal data provided by the you.
Changes to these privacy notices
Knead to Relax Massage Therapies has the discretion to update these privacy notices at any time. When we do, we will revise the updated date at the bottom of this document. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review these privacy notices periodically and become aware of modifications.
Individual's (Users) Rights:
You, the User, have the following rights:
The right to be informed how we use your personal data
The right to access your personal data
The right to be forgotten and have your data deleted in specific circumstances where this does not contravene our legal or our insurance responsibilities.
The right to data portability to transfer copies of your data to another service provider
The right to have information corrected if it’s out of date, incomplete or incorrect
Your acceptance of these terms
By using our services and web site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our web site, booking system or services. Your continued use of our web site, booking system or services following the posting of changes to this policy will be deemed your acceptance of those changes.
If you have any questions about these privacy notices, the practices of this site, or your dealings with us, please contact the business owner Sandy Winterbottom at:
Knead to Relax Massage Therapies. Enterprise House, Springkerse, Stirling, FK7 7UF. Tel: 01786 897260
This document was last updated on 24th May 2018